2009-10 Blue Ribbons 4-H Planning Meeting
Wed., October 7, 2009 Georgetown Library, 7-9pm
In attendance: Sue Lange, Amy Minard, Julie Scheele, Jeanne Nolan, Zach Nolan, Trish Richhart (and Sam), Daisy Groves, Christopher Bailey, Stephanie Bailey
Why are we doing this?
Here were some key goals we desire to emphasize in 4-H: community service, relationship building, training/skill growth of our children.
Meeting location and time: 2nd Fridays, 1-3pm., The Chapel (Community Room), December thru May. June meeting TBA.
Officer changes and the creation of a nominating committee:
Each club member will fill out a ballot/form at the December meeting to nominate themselves or others for offices. A nominating committee (2 parents plus 2 or 3 past officers) tallies suggestions to make a slate of officers and presents it at the January meeting for elections. A suggested three names per office would eliminate the "I'm the only one who lost" syndrome.
Officers:
President - Conducts meetings. Involved in contacts and decision-making for club activities - community service. Use correct parliamentary procedure and corrects/instructs members in presenting motions.
Vice President / Program Chairman - Fills in for president when absent and chairs the program portion of the meeting. "Recruits" people to give demonstrations or project talks and then notifies them two weeks ahead of meetings by phone.
Secretary - Chooses role call question. Keeps notes at each meeting. Presents past meeting's notes to the club. Keeps records of attendance.
Treasurer - Keeps financial information for the club. Responsible for communication with 4-H office about membership fees and project manual purchases. Fills in at meetings for Vice President if absent as the program chair.
Opening Prayer - Opens meetings with prayer. (Replaces Devotions Leader)
Recreation Leader - Plans and leads club in recreation time at the end of each meeting. (10 minutes)
Health and Safety Leader - Presents a safety tip at each meeting. (1-3 minutes)
Communications Leader - Puts together e-mail announcements for meetings and events 2 weeks in advance. Gets information to Trish to maintain website or if can maintain the website, would do so. Would submit any information to news sources as appropriate.
Greeters (2) - Greets those attending meetings and makes sure name tags and markers are used to identify members and adults.
Monthly jobs as assigned by president: Flag salutes.
Do we pursue club awards? Suggest choosing no more than three service opportunities.
We decided pursuing county awards as a club is not a high priority.
Meeting schedule:
We are not starting in November .
December - Begin officer elections by filling out surveys. Hand out last year's awards/pins. CHRISTMAS PARTY. Make an ornament and bring donation for food bank or prison ministry (white socks/underwear)? We decided to NOT have a gift exchange but will have snacks.
January - Actual officer elections held. Membership forms and project questionnaires filled out. Dues and fees should be completed as much as possible at this meeting. Jeanne Nolan will likely field most of this this year.
February- 4-Hers bring ideas for community service to present to club. Members shall vote on participation in service.
March - Project show and tell.
April -
May - We decided not to continue service work at Stillwater Ranch this year.
June - No formal meeting at The Chapel. Leaders available to sign books and help with project questions. (TBA)
July - Get together at the fair? After Saturday's exhibit hall watch? Splitting watch hours. (TBA)
August - End of year party at park pavilion (Franke/ Foster/ Dupont/ Buchner)? (TBA)
Adult/Leader/Older 4-Hers - 9th grade and up Questionnaire: Will work this into family "sign-up" at first of year or at enrollment meeting in Jan. Example below:
Project:
I hated it and would never recommend it.
I liked it and could give advice.
I could teach it to someone if they asked.
I want to provide times to work on project workbooks.
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